Sustainable Development Policy
| Positive Impact Events Sustainability Policy |
| Guidance for the Sustainable Development Policy: |
| Positive Impact Events send the below sustainability policy to all clients as part of the tender process. This is a key aspect of our ways of working brief. |
| This policy is regularly reviewed at Positive Impact Events meetings which presents the opportunity for improvement to be made. |
| About BS8901: |
| BS8901 is a management system for the implementation of sustainability within events. Positive Impact Events are 3rd party certified to the BS8901 Sustainable Event Management System standard |
| Positive Impact Events adhere to a strict sustainability policy both in the workplace and in all aspects of their event management operations. Clients are actively encouraged, at no extra cost, to take simple steps to ensure their events are as sustainable as possible. |
| Positive Impact Events built and use this management system for all their events. |
| Positive Impact Events Sustainability Policy: |
| Positive Impact Events understand that our event management operations and processes impact both positively and negatively on the environment, social and economic issues. Our purpose and mission is to promote and support the development of sustainability in the event industry. We are committed to show sustainability leadership within all of our event management operations and processes. |
| Our core principles and values are honesty and integrity, professionalism, leadership, a partnership approach, positivity and pro-activity. We are committed to upholding these principles and values in all of our event management operations and processes. We strive to continually improve and develop to leave a positive legacy. |
| We recognise that event management can have positive, long term social, environmental and economic impacts and therefore sustainability is core to the foundation of all of our event management operations and processes, including products and services. |
| We will ensure that this policy is communicated to all of our stakeholders and supply chain with regards to our event management operations, products, services and processes which includes the whole event lifecycle from event conception to post event review. We will ensure we listen and record any feedback from stakeholder engagement. |
| Positive Impact Events will ensure that we adhere and comply with all applicable legal and other requirements to which Positive Impact Events subscribes. |
| Positive Impact Events Sustainable Objectives are: |
| • To grow income levels to allow sustainable growth |
| • Provide unique leadership for the implementation of sustainability |
| • Develop our way of working structure to maximise potential |
| These objectives address our key issues of: business growth and lack of industry training. |
| This policy is available to all staff, clients, suppliers and other interested parties and will be reviewed annually. |
| The nominated sustainability champion for Positive Impact Events is Fiona Pelham |
| Signed: Fiona Pelham Managing Director |
| Date: 15/01/2009 |
| Last reviewed: 28/06/2010 |
| Positive Impact Events Policies |
| Positive Impact Events Event Management Delivery: |
| Ensure room is set up to be as sustainable as possible by using checklists, templates and requesting measurements |
| Organise the event using environmentally friendly ways of communication (email/website) |
| Inform attendees of public transport routes |
| Collect attendee travel mileage onsite or using the online registration system |
| Recycle aluminium cans, paper, plastics, glass and plastic bottles |
| Cut down on unnecessary packaging |
| Use crockery |
| Use sustainable procurement policy (see below) |
| Use travel policy (see below) |
| Link event to suitable community project |
| Source an environmentally aware venue |
| Take all steps to reduce the amount of waste, carbon emissions created by event |
| Positive Impact Events Staff: |
| Work from a paperless office |
| Trained on the subject of sustainability |
| Trained on the subject of BS 8901 |
| Given time, support and resources to review sustainability trends, market pressures, public and political attitudes |
| Encouraged to contribute recommendations for the sustainability policy |
| Given time, money and facilities to participate in voluntary environmental/community activities outside and within working hours |
| Recycle mobile phones and computer equipment |
| Turn off computers, equipment and lights when not in use |
| Only fill kettles for required amount |
| Use organic and fair-trade tea and coffee |
| Seek specific environmental advice from third parties |
| Company director responsible for sustainability policy |
| Positive Impact Events Ways of Working: |
| The sustainability policy is made available to all clients |
| Clients are given the chance to adhere to a sustainability policy with no additional expense or event style change OR are given the opportunity to create a more sustainable event which may incur small changes in event style and/or cost to increase the sustainable nature of event. |
| Open to creating links, partnerships and working groups with similar community/environmentally minded businesses |
| Release a twice yearly electronic newsletter which often includes ideas, hints and tips on how to hold environmentally friendly events |
| Commitment to the ethos that every working project will benefit the community or environment whether the client has this objective or not. For example with every project a small community project will be arranged. |
| Positive Impact Events Procurement: |
| Researches supplier and requested sustainability policy. Aim to work with the most environmentally aware/community involved suppliers |
| Ask all suppliers for their sustainability policy |
| Use products made from sustainable sources which can be recycled |
| Aim to source organic, fair-trade, local products |
| Ask suppliers for mileage of products travelled |
| Encourage suppliers to attend Positive Impact Education events |
| Use online measurement tool EventSustainability |
| Consider how all materials could be reduced/ reused/recycled |
| Source caterers who use organic, local and fair trade produce wherever possible |
| Always use tap water at events |
| Positive Impact Events Travel Policy: |
| Promote public transport to events |
| Will arrange attendee car pooling |
| After taking steps to reduce travel mileage, Positive Impact Events will measure carbon emissions created from delegate, staff travel and energy use from event |
| Aim to offset emissions with local schemes |
| Will not take any internal UK flights |
| Staff only travel by public transport |
| Staff measure their daily travel mileage and mode of transport to calculate travel carbon emissions |
| Positive Impact Events Future Goals: |
| To continue to work in a way that is BS8901 compliant and incorporate ISO20121 developments and changes |
| To have an ethical financial policy |
| To promote environmentally friendly/community involved suppliers to clients |
| To report on sustainability including carbon footprinting |